Effective Complaints Management

How to ensure you're meeting Regulation 16 - receiving and acting on complaints.

Do you know what to do if you’re hit with a complaint? 

Regulation 16 of the Health and Social Care Act covers receiving and acting on complaints.   

As a care provider, you need an effective and accessible system for: 

  • Identifying 
  • Receiving  
  • Handling 
  • And responding to complaints. 

Every complaint received must be investigated. 


Top tips for dealing with complaints

Any complaint received must be investigated and necessary and proportionate action must be taken in response to any failure identified by the complaint or investigation.

It is important to note that the CQC does not investigate complaints. However, they may request a written response under their enforcement powers for complaints of a serious nature.

#1
Establish a Transparent and Accessible Complaints Policy

#2

Encourage a Culture of Openness

#3

Document and Record Complaints Thoroughly

#4
Investigate Complaints Objectively and Timely​

#5

Use Complaints as a Tool for Continuous Improvement

#6

Engage with the Complainant

Do you need support dealing with a complaint?

If you need support dealing with a compliant, we’re here to help you.

We can support you with an independent review of any complaint or leadership, guidance and training to support effective complaint management.

Get in touch.

Contact our team on 0330 133 3002 or email us customer-care@delphi.care today!

Using our expertise, our team can help you through the CQC registration process to ensure that all aspects of the paperwork and process is completed correctly.

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Our Institute of Medical Imaging and Visualisation team found your knowledgeable and timely services extremely helpful in successfully securing our CQC registration. Thank you for all the help.

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August 18, 2025

Bournemouth University

"Sarah McCormack's approach to measuring compliance against the current CQC methodology is exemplary.  Sarah has a wealth of knowledge and understanding about the complexities of adult social care and demonstrated this throughout her visit and her different conversations with our staff team.

She was friendly, communicated well and actively listened to all of our team during her recent assessment of one of our services.  She was clear about the information she needed, was coaching and supportive in her feedback and most importantly spent time with our residents to understand a 'day in their lives' of living in one of our services. 

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Your team's expertise and unwavering support have been instrumental in guiding us through this journey. We are deeply grateful for the dedication and professionalism that Delphi Care has consistently demonstrated. Thank you once again for your invaluable assistance."

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